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VOLUNTEER WITH US

Volunteering with the Weyburn Communithon is an enriching experience. Be a part of the fundraiser that contributes to various community initiatives and events aimed at supporting local causes.

image of a person holding up hands in celebration of Weyburn Communithon

GREETER

Location:

  • Near the front door at the top of the stairs of the Legion

Role and Responsibilities May Include:

  • Welcome people to the Communithon

  • If needed, Help individuals with the elevator (you need to hold the button until the doors open)

  • Answer any questions for guests

  • Introduce them to the event by telling them what is currently on the program 

  • Remind guests about the 50/50 draw table 

  • Direct volunteers to the volunteer lounge where they can store their belonging and check on their roles

  • Thank individuals as they leave

  • Remind guests of other Communithon activities around town like the Knights of Columbus perogie and sausage dinner from 11 a.m. to 7 p.m.

  • Acquaint yourself with bathroom locations (Top of the stairs), coat room (within the female bathroom) emergency exits, etc in case someone asks you about them. 

Other Duties: 

  • Depending on volunteer volumes, this position may share the roles of the Food and Facility position.

image of a person holding up hands in celebration of Weyburn Communithon

FOOD AND FACILITY

Location:

  • To the top right of the stairs

Team Lead:

  • Wanda Miller

Role and Responsibilities May Include:
 

  • Maintain the food and coffee levels in the volunteer area

  • Communicate with the Legion staff regarding more coffee

  • Direct volunteers to the volunteer board and connect them with their team leaders and/or roll locations

  • Circulate the facility making sure it is tidy (garbage rappers, coffee cups, etc)

  • Communicate with the Legion staff regarding any major messes

  • Answer any questions for guests

  • Circulate to different volunteer positions to see if they need a break or refreshment 

  • Thank individuals as they leave

  • Straighten chairs 

Other Duties: 

  • Depending on volunteer volumes, this position may share the roles of the Greeter position.

image of a person holding up hands in celebration of Weyburn Communithon

STAGING

Location:

  • Behind the stairs, to the left

Team Lead:

  • Brenda Clarke

Position 1: 

  • Performer Traffic - 1 person

Role and Responsibilities May Include:

  • Guide performers in and out of the building

  • Act as a “runner” between performers and the stage

  • Direct performers to the waiting area

  • Walk entertainers onto the stage, off the stage, etc.

Position 2:

  • Stage Hand -  2 people

Role and Responsibilities May Include:

  • Communicate with production via headset about what the next performers need

  • Communicate with audio via headset regarding what the next performers need

  • Move risers, stands, and stage equipment for each performer/group throughout the day in between performances

image of a person holding up hands in celebration of Weyburn Communithon

VIDEO AND GRAPHICS

Location:

  • In the front of the stage

Team Lead:

  • Sabrina Kraft

Position 1: 

  • Video

Role and Responsibilities May Include:

  • Wearing a headset and taking direction from the Production table and Access Communications

  • Zooming in, zooming out, panning left and panning right

  • Standing for a significant period of time

Position 2: 

  • Video

Role and Responsibilities May Include:

  • Work in the Access Communications trailer

  • Take direction from the Access Communications production team 

  • Write the graphics that roll along the bottom of the television screen while watching in real time

image of a person holding up hands in celebration of Weyburn Communithon

FINANCE VOLUNTEERS

Location:

  • Check in – just inside front doors at the Legion

Team Lead:

  • Tasha Collins

Position 1: 

  • Front Finance Area

Role and Responsibilities May Include:

  • Accept donations, provide receipts following the instructions from United Way Regina 

  • Tanya brings step by step instructions for volunteers on how to create donation receipts and how to process them on the software, along with accepting payments

  • Acknowledge giving level on announcer copy of receipt (Stickers)

  • Confirm donor information sharing 

  • Can we announce your donation on air?

  • Can Communithon include your donation in our Final Report?

  • Take payments and receipts to the back periodically to be mailed out after confirmation of processing

  • Tanya will come and get them at times as well

Position 2: 

  • Back Finance Volunteer

Role and Responsibilities May Include:

  • Answer phones, accept donations and pledges 

  • Gathering donor information and filling out the form 

  • When a pledge/donation comes in, you can take down the information and give it to Tanya who will put it in the system.

  • Process credit card transactions on computer 

  • Print large cheques for stage presentations

  • Acknowledge giving level on all copies of receipt (stickers) 

  • Help United Way representative (Tanya) as needed

Position 3: 

  • Runners

Role and Responsibilities May Include:

  • Take processed donation forms to the announcer area – place in corresponding giving level folder

  • Pick up any donation sheets that have been announced and take them to the back finance room to and shred 

  • Curb side pickup, and home pick up were introduced in 2020

  • Curb side pickup – We are providing an opportunity for people to make debit or credit card donations from their vehicle (Honk to Donate)

  • The runner takes the clip board and debit machine to the persons vehicle

  • Have Donor fill out the donor form, then process the donation on the wireless debit machine

  • Bring the information and debit machine back in to front finance desk who would then process donation in system.

  • Take donation receipt back out to donor

  • Please show up 10 minutes prior to your shift so someone can go over the process with you

  • Responsibilities may be adjusted the day of event

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