VOLUNTEER WITH US
Volunteering with the Weyburn Communithon is an enriching experience. Be a part of the fundraiser that contributes to various community initiatives and events aimed at supporting local causes.
GREETER
Location:
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Near the front door at the top of the stairs of the Legion​
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Role and Responsibilities May Include:
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Welcome people to the Communithon
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If needed, Help individuals with the elevator (you need to hold the button until the doors open)
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Answer any questions for guests
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Introduce them to the event by telling them what is currently on the program
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Remind guests about the 50/50 draw table
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Direct volunteers to the volunteer lounge where they can store their belonging and check on their roles
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Thank individuals as they leave
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Remind guests of other Communithon activities around town like the Knights of Columbus perogie and sausage dinner from 11 a.m. to 7 p.m.
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Acquaint yourself with bathroom locations (Top of the stairs), coat room (within the female bathroom) emergency exits, etc in case someone asks you about them.
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Other Duties:
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Depending on volunteer volumes, this position may share the roles of the Food and Facility position.
FOOD AND FACILITY
Location:
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To the top right of the stairs
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Team Lead:
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Wanda Miller
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Role and Responsibilities May Include:
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Maintain the food and coffee levels in the volunteer area
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Communicate with the Legion staff regarding more coffee
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Direct volunteers to the volunteer board and connect them with their team leaders and/or roll locations
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Circulate the facility making sure it is tidy (garbage rappers, coffee cups, etc)
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Communicate with the Legion staff regarding any major messes
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Answer any questions for guests
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Circulate to different volunteer positions to see if they need a break or refreshment
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Thank individuals as they leave
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Straighten chairs
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Other Duties:
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Depending on volunteer volumes, this position may share the roles of the Greeter position.
STAGING
Location:
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Behind the stairs, to the left​
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Team Lead:
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Brenda Clarke​
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Position 1:
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Performer Traffic - 1 person
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Role and Responsibilities May Include:
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Guide performers in and out of the building
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Act as a “runner” between performers and the stage
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Direct performers to the waiting area
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Walk entertainers onto the stage, off the stage, etc.
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Position 2:​
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Stage Hand - 2 people
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Role and Responsibilities May Include:
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Communicate with production via headset about what the next performers need
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Communicate with audio via headset regarding what the next performers need
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Move risers, stands, and stage equipment for each performer/group throughout the day in between performances
VIDEO AND GRAPHICS
Location:
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In the front of the stage
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Team Lead:
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Sabrina Kraft​
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Position 1:
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Video
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Role and Responsibilities May Include:
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Wearing a headset and taking direction from the Production table and Access Communications
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Zooming in, zooming out, panning left and panning right
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Standing for a significant period of time
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Position 2:
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Video
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Role and Responsibilities May Include:
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Work in the Access Communications trailer
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Take direction from the Access Communications production team
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Write the graphics that roll along the bottom of the television screen while watching in real time
FINANCE VOLUNTEERS
Location:
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Check in – just inside front doors at the Legion
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Team Lead:
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Tasha Collins​
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Position 1:
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Front Finance Area
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Role and Responsibilities May Include:
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Accept donations, provide receipts following the instructions from United Way Regina
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Tanya brings step by step instructions for volunteers on how to create donation receipts and how to process them on the software, along with accepting payments
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Acknowledge giving level on announcer copy of receipt (Stickers)
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Confirm donor information sharing
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Can we announce your donation on air?
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Can Communithon include your donation in our Final Report?
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Take payments and receipts to the back periodically to be mailed out after confirmation of processing
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Tanya will come and get them at times as well
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Position 2:
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Back Finance Volunteer
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Role and Responsibilities May Include:
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Answer phones, accept donations and pledges
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Gathering donor information and filling out the form
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When a pledge/donation comes in, you can take down the information and give it to Tanya who will put it in the system.
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Process credit card transactions on computer
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Print large cheques for stage presentations
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Acknowledge giving level on all copies of receipt (stickers)
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Help United Way representative (Tanya) as needed
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Position 3:
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Runners​
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Role and Responsibilities May Include:
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Take processed donation forms to the announcer area – place in corresponding giving level folder
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Pick up any donation sheets that have been announced and take them to the back finance room to and shred
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Curb side pickup, and home pick up were introduced in 2020
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Curb side pickup – We are providing an opportunity for people to make debit or credit card donations from their vehicle (Honk to Donate)
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The runner takes the clip board and debit machine to the persons vehicle
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Have Donor fill out the donor form, then process the donation on the wireless debit machine
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Bring the information and debit machine back in to front finance desk who would then process donation in system.
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Take donation receipt back out to donor
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Please show up 10 minutes prior to your shift so someone can go over the process with you
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Responsibilities may be adjusted the day of event